DMS module — Electronic document management
eyeot's DMS module brings your files together in a single space: upload, versioning, full-text search, organization and sharing. Every document links to your customers, equipment, tickets or employees, and is kept with its metadata and version history. S3-compatible object storage, a folder tree and automatic categorization for everyday use.
Owners and teams at small and mid-sized businesses who want to centralize quotes, contracts, site photos, proof-of-delivery records and HR files in a document management system connected to their ERP, instead of files scattered across desktops or network shares.
Every upload or change creates a new version, retained with its own storage key. The history stays accessible so you can track how a file evolves over time.
A dedicated search service queries your documents by keyword, with filters and paginated results, so you can find a file without browsing the entire folder tree.
Organize your files in a folder tree. Automatic categorization by file name is applied on upload, with categories you can customize in the settings.
A single document can be attached to one or more objects through a polymorphic link: customer, equipment, ticket, employee, order or project, across the ERP modules.
Generate token-based sharing links, internally or externally, governed by a dedicated sharing permission and tracked with a notification.
Name, MIME type, size, category and classification are kept for every document, stored as an S3-compatible object (MinIO) in a dedicated bucket.
The Intelligence module computes indicators on your document base: volume, file types and the accuracy of automatic classification.
Documents attached to an individual are included in the access and portability request export (DSAR) handled by the compliance module, so you can answer data-subject rights.
Define your categories and retention rules in the DMS settings. Every change creates a new version, with the history retained under its storage key.
Deletion is logical (soft delete), and sensitive operations such as reassigning a document are recorded in the audit log to preserve document integrity.
eyeot is a French all-in-one ERP for small and mid-sized businesses, hosted in France and GDPR-compliant. Free for individuals (1 user, every module); simple team packs for companies.